Visitor Register Format — Free Excel and App
A visitor register records who visited your premises, whom they met, and their in and out times.
Offices, factories, clinics and societies use a visitor register for security and to know who was on site.
Visitor Register format preview
| Date | Visitor name | Phone | Company / from | Person to meet | Purpose | In time | Out time |
|---|---|---|---|---|---|---|---|
| 12-Nov-2026 | Vikas Mehta | 98XXXXXX22 | ABC Traders | Purchase manager | Quotation meeting | 11:00 | 11:40 |
The second row is a filled sample.
What each column means
Date
Example: 12-Nov-2026
Visitor name
Example: Vikas Mehta
Phone
Example: 98XXXXXX22
Company / from
Example: ABC Traders
Person to meet
Example: Purchase manager
Purpose
Example: Quotation meeting
In time
Example: 11:00
Out time
Example: 11:40
Visitor Register FAQs
What is a visitor register?
A log of every visitor with who they met, why they came and when they entered and left.
What details should I collect?
Name, phone, who they are visiting, purpose and in and out time.
Is a digital visitor register better?
It is easier to search and keeps records safe, and several gates can write to one register.
How long should I keep visitor records?
Keep them as long as your security or company policy requires.
Related registers
Delivery Register
Format and sample
Vehicle Log Register
Format and sample
Customer Register
Format and sample
Running a manufacturing business? See Recordbook for manufacturing · Recordbook vs Excel