Vehicle Log Register Format — Free Excel and App
A vehicle log register records each trip with the vehicle, driver, distance and fuel used.
Fleet owners and offices use a vehicle log to control fuel cost and know where each vehicle went.
Vehicle Log Register format preview
| Date | Vehicle no. | Driver | Start km | End km | Distance | Fuel (litres) | Purpose / route |
|---|---|---|---|---|---|---|---|
| 12-Nov-2026 | KA01AB1234 | Mahesh | 45,210 | 45,298 | 88 | 9 | Warehouse to market |
The second row is a filled sample.
What each column means
Date
Example: 12-Nov-2026
Vehicle no.
Example: KA01AB1234
Driver
Example: Mahesh
Start km
Example: 45,210
End km
Example: 45,298
Distance
Example: 88
Fuel (litres)
Example: 9
Purpose / route
Example: Warehouse to market
Vehicle Log Register FAQs
What is a vehicle log?
A record of trips with start and end reading, distance, fuel and purpose.
How do I work out mileage?
Divide distance covered by litres of fuel used.
Why keep a vehicle log?
It helps control fuel expense, plan maintenance and settle trip claims.
Can I use it for multiple vehicles?
Yes, use the vehicle number column and filter by vehicle.
Related registers
Delivery Register
Format and sample
Expense Register
Format and sample
Visitor Register
Format and sample
Running a logistics & warehousing business? See Recordbook for logistics & warehousing · Recordbook vs Excel