Managing Vendors Without the Back-and-Forth Emails

Create a vendor table with columns for company name, contact name, service category, contract renewal date, payment terms, and status. Each row is a vendor. Attach the contract directly to the row using an attachment column. Nothing about this vendor relationship lives outside this record.

Add a renewal date column and a formula column that calculates days until renewal. Sort by that formula column to surface upcoming renewals before they become urgent. This replaces calendar reminders that only one person sees and ensures the whole team knows when a contract is up.

Vendor data often includes sensitive payment terms or pricing details that not everyone in the organization should change. Set the table so that only Owners or specific Editors can modify records. Viewers can look up vendor contact information without risking edits to sensitive fields.